No.P3/Interview/CPMG Dt. 29.09.2011.
Smt. Shanthi Nair , IPS,
Chief Postmaster General,
Chennai 600 002.
Sub: Interview with the CPMG, TN Circle- Reg.
Ref: 1.Our Circle Union letter dt. 15.09.2011 & 19.09.2011.
2. Circle Office letter dt. 16.09.2011.
Since there is no opportunity given to us to meet our Chief PMG on one reason or the other and to discuss / redress the grievances of the staff matters which are in general nature, we perforce to bring the following to her kind notice. The kind intervention of the CPMG is much requested, so as to cancel/ stop such orders in the interest of the common staff. If not possible to cancel such orders immediately, at least they may be kept in abeyance, till a suitable date is fixed for any discussions with us.
1. Issue related to the latest developments on Foreign posts and the unhelpful attitude of the Foreign post administration to carry out the public service smoothly.
On the intervention of our Circle Union , as assured with the CPMG on date, the agitation was stopped immediately. The entire staff engaged themselves with full involvement and cleared all the pending works even staying at late night hours. But to the dismay , the Director is acting vehemently and issuing FR 17 A notices, besides initiating Charge memo. under Rule 16 to his Staff. Such actions of the local administration are creating mental agony among the staff and again spoiling the working atmosphere. The kind intervention of the CPMG is much requested so as to stop such hate actions against the staff and to maintain a peaceful atmosphere, in the interest of staff and the service.
2.Request for restoration of the abrupt and arbitrary abolition of GDSV posts at Central Region, resulting in hampering of MPCM counter services at the HOs.
The PMG , CR has abruptly ordered abolition of GDSSV posts at all HOs under Central Region and directing the SPOs.,/SSPOs., for redeployment of them vide ESB/125-11/2011/TR dated 25.08.2011. This created chaos among the working staff at HOs , since already they are over-burdened in MPCM counters with multifarious activities such as collection of Telephone bills, cell phone bills, EB bills, booking speed post, Registered post, bulk mailers, BNPL customers, parcels, Insurance, VP , EPP Booking and other agency works etc. etc. and the public standing in queues already curses the staff. Now they are further burdened with manual stamp sales, due to the abolition of GDSSV posts. In Most of the HOs there is an average of sale of Rs.5000.00 to Rs.10000.00 per day/per official , leading to 8 to 10 hours justification for GDSSV posts, which could not be manageable to the working MPCM counter staff. Definitely, in turn it would affect the public services also. The common public would scold the man at the counter, who is the face of the Department. Even the proposal of abolition of GDSSV cadre is put into back burner at Directorate level also. Hence we request the CPMG, TN to cancel such orders , in order to protect the interest of the public service and the common staff.
3.Arbitrary fixing of tenures for S.A.s at Central Region .
he PMG, CR vide his letter No.. Misc/Dlgs/Divisional Heads/Meets/11 dt. 29.08.2011 instructed that all the system manager/DSM/System Administrators also to be rotated once in four years without fail.No such instructions have been issued by the Directorate or by circle office to adhere tenure to the System Administrators. The only grace, they are having in the midst of heavy work and performing without minding time and energy is the immunity from transfer. This move will demotivate them.
Further such policy cannot be taken in isolation in one region in our circle. At the time of implementation of full-fledged modernization which is offing and to be exercised in 2012, this mass scale rotation will hamper the implementation and service also. We request our CPMG to cause appropriate instructions to withdraw the provision of R. T. to such categories till the cadre is created and the modernization is fully taken place in the department.
4.Arbitrary and abrupt withdrawal of outsourcing in Central Region .
The PMG CR has ordered to stop outsource vide R.O. Letter No. ESB/130-447/OS/2011/TR dated 25.08.2011.In this connection it is to point out that still there is acute shortage of staff in clerical side despite the mass recruitment made during the year 2010 on the following reasons:-
1. There are about 10 to 15 PA posts vacant in each Division as current year vacancy .
2. There are about to 2 to 3 P.A.s on APS deputations .
3. There are about 2 to 6 deputations on RPLI/PLI at Circle / Regional Offices.
4. There are about 4 to 6 P.As. drawn from general establishment to work as M.E./ DSM/SA in each Dn.
5. There are about 2 to 4 P.A.s drawn for RPLI/ PLI works at Divl. Office due to decentralization.
6. There are about 4 to 8 long Maternity / CCL leave , due to the increase of women employees.
7. There are about 2 P.A.s exclusively drawn for IMT works at each Division , since we are the toppers.
Besides this , no establishment is available for RPLI works at HOs for making Data entry of SO transactions for which there is no norms or incentive. There is no establishment norms for the new item of agency works such as EB Bills, BD activities etc. Beyond all the above, there are mismatch in almost all the Divisions between sanctioned and working strength.This is because of wrong assessment of vacancies in the past, taking more than one year unfilled posts as vacant posts and treating such posts as deemed to be abolished one , by the Divl. heads. Actually the work was attended by somebody and hence these posts should not be treated as abolished. Hence such a shortage scenario is , almost in all the Divisions in P.A. cadre. You may aware that the Dte. is recently asked such things to be reviewed and reported by 15.10.2011.
Hence in such circumstances, the abrupt withdrawal of outsource is badly affecting the Divisions and even several SPOs., complained of the situation as unmanageable. We request the CPMG, TN therefore, to kindly intervene in this matter and to restore the original position. If anything against to decide on outsource on policy, at least Retired pensioners may kindly be allowed to meet the shortage , which is already permitted by the Directorate.
5. Extension of speed counters at late night in various city Divisions, leading to 10.00 to 10.00 duty for Counter PAs, Gr.Ds, APMs, Treasury & Mail Departments etc. against norms.
This is against the International Labour Norms and no official could be drawn to duty beyond the prescribed period of 8 hours regularly, even on OTA basis. It is totally unhuman. While discussing this matter with the PMG, CCR he assured that no official would be drawn to duty beyond the prescribed 8 hours and the staff interest would be protected.But still this is continuing and besides the Counter staff, the back office staff such as SPMs, Treasurer , Mail PA and Gr. D has to wait till 10.00 PM and there is no second set of staff in such offices.Hence we request our CPMG to kindly take action so as to withdraw the orders immediately.
6.Arbitrary extension of business hours of the MPCM and SB counters upto 7 hrs at Central Region against the orders of the Department and Arbitrary extension of Business hours in CCR Region also against the orders of the Department.
The PMG , CR has abruptly ordered extending business hours of the Counters up to 7 hours vide minutes of Divsional head meeting dated 05.08.2011 and this was now implemented. In CCR Region also the business hours has been extended in such a way.
The norms of business hours is fixed by the Department as 5.00 hours , in order to have a lunch break of 1/2 hour and the rest of the period was allotted to attend the back office work , such as tallying the cash/Cheques and remitting with the Treasury, segregating the booked RLs, parcels, M.O.s , EMOs, TRC bills, Cell Bills, EB Bills and getting print outs , re-booking of special journal, BNPL registered /Speed articles entering with full address and office of delivery in the R- Net , Speed net, dealing with business mails etc. Etc., taking print outs of all the connected reports, Data transmission into net etc. etc. Even the available time of 2 ½ hours is not sufficient for such activities. Also it is against the orders of the Department and against the orders issued by the CPMG, TN Circle in lr. No.TCA/52-39/97 dt. 13.06.2006. Hence we request to take necessary action so as to withdraw such unscientific orders immediately and to save the staff from further harassment.
7.Request to stop abrupt closure of P.O. s and to honour the credence of Secretary Posts , who entered with the JCA in 05.07.2011 proposed strike by giving signed agreement.
You may well aware that the Secretary Posts has entered into a written agreement with the JCA leaders of all the Union Vide No. 08/09/2011-SR dt.06.07.2011 and recorded that there would be no closure of Pos & whenever needed it would be relocated. But it is the order of the day in Tamilnadu Circle to close the Pos saying one reason or the other. For eg. there is recent proposals/ orders of closure of Pos in Chennai City North, Chennai City South, Tiruvannamalai, Erode etc. Divisions and almost in all such places there are large scale public agitations and media coverage spoiling the image of our Department. Though our Department is recorded in writing that there would be no closure of PO, it is not known, who decides such closures spoiling public service and spoiling the image of the Secretary Posts. The staff side is always prepared to improve the services and improve the transactions in any PO lacking the required income or work hour. But no officer is interested to have discussions with the ground level representatives of the unions for any such improvement. Instead they are much interested to close the Pos. Hence we request the CPMG TN to kindly take this issue seriously and to stop such things affecting the image of our Department. We assure that , If anything needed for improvement of services in any PO, we are prepared to direct the Secretaries of our Union to get them involved in such directions. The ground level officers may also kindly be instructed to discuss such things with their staff side, in the interest and improvement of our organisation.
8.Conduct of Training classes/ meetings on Sundays against the orders of Directorate .
It is brought to our notice that vide PMG, CR lr. No.Misc/Dlgs./Divl. Heads/Meet /11 dt. 29.08.2011, several SPOs., ordered to conduct training classes to BPMs and other GDS on Sundays. Likewise SPOs., Pattukkottai in his lr. No. BI/IR dt.26.09.2011 ordered for such training on Sundays. It is against the orders of Dte. In no. 16/56/2011-SR dt. 08.07.2011 and denying the legitimate rights to the employees to avail the only week holiday , Sunday. The staff are harassed much that even they could not spare time with their husband/wife/children and to attend their personal needs. The very purpose of declaring week holiday is much defeated and such type of activities leads to slavery. We hope that you may feel the ground reality . We request your kind intervention to stop such anti labour activities of the ground level officers at the immediate.
9.Request to Drop the proposal for Co-location of Delivery Branch of Vellore Fort S.O with Vellore H.O
It has been ordered by the SSPO’s Vellore to co-locate the Delivery Branch of Vellore Fort S.O with Vellore H.O.In this regard it is to state that Vellore Fort S.O. is functioning in a building owned by the Department located in the heart of the city. The delivery establishment of Vellore Fort comprises of 6 P.A.s , 14 Postmen,1 sorting Postman, 1 Head Postman, 3 Group-D , 1 GDS PKR, and 1 GDSMC and you may imagine that this office is just equal to a MDO or HO. It is marked as one of the Project Arrow Offices in Phase-III and the delivery is being effected more efficiently in a time bound manner. Now the delivery establishment of Vellore Fort is co-located with Vellore H.O, and the H.O become cramped and there is no sufficient space for accommodating the delivery establishment . Resultantly the delivery is badly suffered inviting public complaints and with larger media criticism.
It has been informed by the SSPO’s Vellore to the Divl. Union that the co-location is ordered because of a subject taken by one of the service unions to demolish and reconstruct the Vellore Fort building as the existing building is in damaged condition. This is not true. The subject taken by the service union is to demolish and reconstruct the back yard portion and to clear the blockage in the toilet only. The major portion of the building is in good condition and a minor portion has only to be demolished and reconstructed. Also it has been informed by the SSPO’s to the Divl. Union that, request for allotment of funds on priority basis for renovation of Vellore Fort building was placed by the civil wing in the year 2009 itself and the same is yet to be approved by R.O. Hence on any ground there is no justification for such a co-location, affecting public services. The staff of Vellore feel that this is not the real reason and there is some hidden agenda on this move, This may kindly be taken into note of. Hence we demand the immediate restoration of Vellore Fort PO services as in the past and to save the public services.
Expecting your kind action and favorable decision.
Thanking you Madam,